Executive Assistant to the GM Assurance and Improvement | Wellington | Permanent
Date: 18 Feb 2026
Location: Wellington, NZ
Company: Ministry of Social Development
- Work closely with a senior leader, in a dynamic and high-performing team
- Embrace diverse responsibilities in a pivotal role where your contribution matters
- Join a collaborative, supportive environment that values initiative, professional growth, and a chance to contribute to organisational success
- Permanent Wellington-based role
Enjoy variety and autonomy in a role that blends coordination and support, problem-solving, and stakeholder engagement.
About our team | Mō te tīma:
The Disability Support Services (DSS) Group is responsible for commissioning, funding, and stewarding high-quality services that support disabled people, their families, and whānau.
We’re building leadership and management capacity across our teams to deliver both change and business-as-usual effectively.
We work closely with providers, stakeholders, and communities to ensure services are fair, consistent, transparent and sustainable. With a strong focus on performance monitoring, data, and insights, we’re committed to continuous improvement and evidence-based decision-making.
It’s an exciting time to join DSS as we strengthen our systems and expand our capabilities.
We’re looking for passionate people to help us achieve our goals and make a meaningful impact.
About the role | Mō te tūnga:
As an Executive Assistant you’ll provide timely, high-quality executive and administrative support to the General Manager, Quality Assurance & Improvement and work as part of a collaborative executive support team within DSS.
Key responsibilities include:
- Deliver executive-level secretarial support: word-processing, spreadsheets, presentation materials, and professional correspondence
- Coordinate meetings end-to-end: scheduling, agendas/papers, minute-taking, logistics and catering
- Pro-actively manage diaries, travel and inbox: act as first point of contact, triage calls/emails/visitors, maintain strict confidentiality
- Maintain effective electronic/paper filing systems and information bases; compile statistics; support one-off projects
- Provide accounts support: process purchase requisitions, track back-orders/travel, prepare invoices; liaise with the National Accounting Centre
- Document procedures, share best practice across executive support, and contribute ideas to simplify and improve systems and processes
We value diversity and welcome applications from disabled people and those who have lived experience with whānau, or the disability community.
Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you.
What you bring | Ōu pūmanawatanga:
- Proven Executive Assistant or senior administrative experience supporting leaders in complex and changing environments
- Advanced MS Office skills (Word, Excel, PowerPoint, Outlook, Visio) and presentation/design tools; electronic diary management; and minute-taking capability
- Experience with purchasing/finance systems (requisitions, tracking, invoicing) and high attention to detail
- Outstanding organisation and prioritisation skills, with the ability to manage competing deadlines calmly, with a can-do attitude
- Professional communication and relationship skills with stakeholders at all levels, inside and outside MSD
- Integrity, discretion and confidentiality when handling sensitive information
- An accessibility mindset where you actively identify and remove barriers and tailor support to individual needs.
Position Description | He Whakaahuatanga Tūnga:
A copy of the position description can be found here: Executive Assistant | Position Description
Salary | Utu-ā-tau: $68,660.00 - $83,003.00
Applications close | Ka kati ngā tono hei te: Sunday 8 March 2026.
About us | Mō mātou:
The Ministry of Social Development (MSD) is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.
We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities.
Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.
How to apply | Me pēhea te tuku tono:
Before you submit your application, please take a moment to review our guidance to understand how AI can best support your application Candidate Guidance - Responsible AI use in recruitment
To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.
Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.
All applications must be made online. If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz
Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.
Joining us | Ko te hono mai:
Joining MSD means being part of a whānau that celebrates the diversity each individual represents.
We show manaaki, we care about the wellbeing and success of people and want everyone to thrive and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. You can find out more about our values here.
If you have any support or accessibility requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
