Executive Assistant | Wellington
Date: 13 Oct 2025
Location: Wellington, NZ
Company: Ministry of Social Development
- Provide high-level support to a senior leader and leadership team
- Manage complex schedules, confidential matters, and operational logistics
- Be a trusted partner in a dynamic, people-focused business group
Join a high-trust, fast-paced environment where your executive support skills will directly enable leadership to focus on strategic priorities, people, and service delivery.
About our team | Mō te tīma:
Every week, around 1.4 million New Zealanders count on MSD for income support and services to connect with work, housing and better lives for their families.
Information Systems & Technology (IST) provides the technologies, innovation and expertise that enable MSD staff and partners to deliver these essential services, today and into the future.
We’re driving a once in a lifetime transformation of services for New Zealanders. IST is a key enabler of this change bringing together strategic thinkers, technology specialists and delivery leaders to design solutions and deliver change while keeping vital services running reliably every day.
About the role | Mō te tūnga:
As the Executive Assistant in the Capability and Coordination group you’ll play a key role in supporting a senior Manager and leadership team.
You’ll manage complex and confidential administrative tasks, coordinate meetings and travel, and ensure smooth day-to-day operations.
Your work will enable leaders to focus on strategic priorities, people, and partnerships.
This role is based in Wellington.
Key responsibilities include:
- Proactively manage diaries, meetings, travel, and logistics
- Handle confidential correspondence and sensitive information with discretion
- Prepare high-quality reports, presentations, and meeting materials
- Provide secretariat support including agendas, minutes, and follow-ups
- Support recruitment, onboarding, and induction processes
- Support vendor and contractor management, recruitment and onboarding
- Administer finance tasks including invoices, expense claims, and asset registers
- Coordinate events, forums, and stakeholder communications
- Act as a central point of contact for initiatives and reporting
We’re committed to creating a workplace that reflects the communities we serve. We welcome applications from people of all backgrounds, cultures, and experiences. Diverse perspectives strengthen our mahi, and we value the unique contributions everyone brings to the team.
Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you.
What you bring | Ōu pūmanawatanga:
- Proven experience supporting senior leaders with diary and email management
- Strong judgement, initiative, and ability to manage competing priorities
- Excellent communication skills with the ability to produce high quality written documents
- High attention to detail and ability to work independently and collaboratively
- Experience coordinating recruitment and onboarding processes
- Experience in vendor and contractor management
- Familiarity with finance systems and administrative tools
- Ability to manage confidential information with integrity
- Strong stakeholder engagement and relationship-building skills
- Confidence using digital tools and coordinating hybrid meetings
- A proactive, solutions-focused mindset
Position Description | He Whakaahuatanga Tūnga:
A copy of the position description can be found here. Executive Assistant Position description.
Salary | Utu-ā-tau: $79,200.00 - $95,873.00
Applications close | Ka kati ngā tono hei te: Thursday 23 October 2025.
About us | Mō mātou:
The Ministry of Social Development is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.
We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities.
Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.
How to apply | Me pēhea te tuku tono:
To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.
Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.
All applications must be made online. If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz
Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.
Joining us | Ko te hono mai:
Joining MSD means being part of a whānau that celebrates the diversity each individual represents.
We show manaaki, we care about the wellbeing and success of people and want everyone to thrive and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. You can find out more about our values here.
If you have any support or accessibility requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
