Executive Assistant to Regional Director | Rotorua
Date: 5 Jan 2026
Location: Rotorua, NZ
Company: Ministry of Social Development
Join Us in Rotorua!
We’re excited to welcome someone who’s keen to work in beautiful Rotorua while supporting our wider Bay of Plenty team. This is a great opportunity to contribute to a collaborative, high-performing group and make a real impact across the region.
About the role | Mō te tūnga:
As the EA, you’ll be the central point of coordination for the Regional Director—managing their schedule, communications, travel, and priorities.
You’ll prepare high-quality documents and briefings, support key meetings and regional initiatives, and ensure vital information flows smoothly between the Regional Director, leadership teams, and stakeholders.
This role also supports core office functions across HR, finance, and fleet to ensure seamless operational delivery.
Key Responsibilities
- Proactively manage the Regional Director’s diary, inbox, and meeting commitments
- Screen and prioritise requests, ensuring the Director’s time is used effectively
- Coordinate meetings end-to-end: agendas, papers, tech, venues, minutes
- Prepare briefings, reports, presentations and correspondence
- Manage travel arrangements and logistics
- Act as a trusted point of contact for internal and external stakeholders
- Coordinate regional events, forums and initiative rollouts
- Support recruitment logistics, leave tracking and HR administration
- Oversee expense claims, invoice processing and payroll checks
- Maintain accurate records and ensure privacy and confidentiality
- Monitor and manage regional fleet bookings, servicing and monthly reconciliations
What you bring | Ōu pūmanawatanga:
You will thrive in this role if you are:
- A highly organised EA who anticipates needs and stays ahead of deadlines
- A strong communicator who builds trust quickly
- Skilled at juggling multiple priorities and exercising sound judgment
- Detail-focused, adaptable and proactive
- Experienced in handling sensitive information with complete discretion
Why this role matters:
Position Description | He Whakaahuatanga Tūnga:
A copy of the postion description can be found here. EA position description.
Salary | Utu-ā-tau: $79,200.00 - $95,873.00
About us | Mō mātou:
The Ministry of Social Development is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.
We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities.
As a Te Tiriti o Waitangi partner we are committed to supporting and enabling Māori, whānau, hapū, Iwi and communities to realise their own potential and aspirations.
Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.
How to apply | Me pēhea te tuku tono:
To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.
Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.
All applications must be made online. If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz
Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.
Closing date: Wednesday 21 January 2026.
Joining us | Ko te hono mai:
Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.
If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
