Administration Officer | Whangarei | Permanent Opportunities
Date: 1 Aug 2025
Location: Northland, NZ
Company: Ministry of Social Development
Administration Officer | Whangarei | Permanent Opportunities
The Ministry of Social Development
• Location: Whangarei Central
• Salary range: BO3 $61,466.00 - $73,903.00
• Permanent, Full-Time role
• Applications closes: 11.59pm Monday 11 August 2025
We're looking for a highly organised and proactive Administration Officer to join our team at the Whangarei Central Service Centre. If you enjoy supporting others, take pride in keeping operations running smoothly, and thrive in a busy, people-focused environment—this could be the role for you.
What you'll be doing | Ko te mahi
This busy and varied role will see you managing the oversite of the booking and use of our meeting rooms, maintaining office and stationery supplies, arranging equipment servicing, and building repairs, taking responsibility for meeting bookings and minutes taking.
You will also be responsible for other administration duties required to ensure the smooth running of the centre, including working with Security to ensure that all visitors and contractors to the sites are inducted correctly, maintaining health and safety standards is a big focus of the role.
This will include fleet management (car repairs and WOF) and pick up of catering and transportation.
What you'll need to succeed | Ko tō āhua
We’re looking for a proactive, flexible, and positive team player who can juggle multiple tasks while keeping a sense of humour. You’ll bring:
• Strong administrative skills – Experience supporting a team in an administrative capacity.
• Tech-savviness – Intermediate to advanced skills in Microsoft Office (Word, Outlook, PowerPoint, and Excel).
• Quick learning ability – Confidence in learning new systems and software efficiently.
• Attention to detail – Accuracy and discretion in handling sensitive information.
• Communication skills – Excellent verbal and written communication abilities.
• Adaptability – The ability to stay calm and organised in a fast-paced environment.
• A valid Restricted NZ Driver Licence – With the ability to drive Ministry vehicles as needed.
Position Description | Whakaahuatanga Tūnga
Click, or copy and paste into your browser: http://www.msd.govt.nz/hr/documents/position-descriptions/dce-service-delivery/client-service-support/administration-officer.docx
Salary range: $61,466.00 - $73,903.00
Starting salary depends on relevant skills, experience, and knowledge.
Pre-employment checks:
✔ NZ Police check
✔ Two work referees (current and previous employer)
✔ NZ Citizenship or Permanent Residency required at the time of application
How to apply | Me pēhea te tuku tono
To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.
In your cover letter please respond to two questions below. Keep each response within the 1500-character limit. We're keen to hear real-life examples from your mahi that highlight your skills, problem-solving, and relationship-building. Focus on genuine situations that showcase how you work.
1. Interest in This Role
Please tell us why you are interested in this fixed term/secondment opportunity and how it aligns with your development goals or current mahi?
2. Tell Us About You
Tell us about a time you went the extra mile in your administration role to support someone or keep things running smoothly.
Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.
All applications must be made online. If this is not possible or if you have any queries, please contact Sheryll Ashworth, Manager Client Service Delivery on Sheryll.Ashworth001@msd.govt.nz
Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.
Closing date: 11.59pm Monday 11 August 2025
Joining us
Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.
If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
MSD has a COVID-19 vaccination policy that encourages, but does not require, employees to be fully vaccinated for COVID-19 and its variants, unless the role is identified as requiring vaccination at the time.
