Executive Assistant | Christchurch
Date: 9 Apr 2026
Location: Christchurch, NZ
Company: Ministry of Social Development
- Work closely with a National Director in a high trust, high impact role
- Variety across executive support, coordination, and administrative leadership
- Permanent, Christchurch based role
This is a trusted Executive Assistant role where your organisational skills, judgement and relationship building ability will directly enable effective leadership and delivery across a complex public service environment.
About our team | Mō te tīma:
The Disability Support Services (DSS) Group is responsible for commissioning, funding, and stewarding high-quality services that support disabled people, their families, and whānau.
We’re building leadership and management capacity across our teams to deliver both change and business-as-usual effectively.
We work closely with providers, stakeholders, and communities to ensure services are fair, consistent, transparent and sustainable. With a strong focus on performance monitoring, data, and insights, we’re committed to continuous improvement and evidence-based decision-making.
It’s an exciting time to join DSS as we strengthen our systems and expand our capabilities.
We’re looking for passionate people to help us achieve our goals and make a meaningful impact.
About the role | Mō te tūnga:
As Executive Assistant, you will provide high quality, end to end administrative and secretarial support to the National Director, EGL and their leadership team.
You’ll work as part of a wider executive support network, ensuring seamless coordination, confidentiality and proactive support across priorities.
Key responsibilities include:
- Provide comprehensive executive support, including diary management, email triaging and correspondence, meeting coordination and minute‑taking
- Prepare, format and manage documents, presentations and reports to a high standard
- Coordinate meetings and events, including agendas, papers, venues, catering and logistics
- Maintain effective electronic and paper filing systems to ensure quick access to information
- Provide administrative and basic financial support, including purchase orders, invoices and liaison with finance teams
We value diversity and welcome applications from disabled people and those who have lived experience with whānau, or the disability community.
Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you.
What you bring | Ōu pūmanawatanga:
- Proven experience providing high level administrative or executive support in a complex environment including email triage and responses where appropriate
- Strong organisational skills with the ability to manage competing priorities and deadlines
- High level of discretion and professionalism when handling confidential information
- Well developed communication skills including written.
- Confidence working with senior leaders and engaging with stakeholders at all levels
- Strong digital capability, including document production, spreadsheets, email and diary management
- Experience with accounts or financial administration is an advantage
- A collaborative team player who takes pride in delivering quality support
- Comfort adapting to change and working with ambiguity
Position Description | He Whakaahuatanga Tūnga:
A copy of the position description can be found here. Executive Assistant to the National Director EGL position description.
Salary | Utu-ā-tau: $69,519.00 - $84,041.00
Applications close | Ka kati ngā tono hei te: Wednesday 22 April 2026.
About us | Mō mātou:
The Ministry of Social Development (MSD) is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.
We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities.
Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.
How to apply | Me pēhea te tuku tono:
Before you submit your application, please take a moment to review our guidance to understand how AI can best support your application. Candidate Guidance - Responsible AI use in recruitment
To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.
Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.
All applications must be made online. If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz
Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.
Joining us | Ko te hono mai:
Joining MSD means being part of a whānau that celebrates the diversity each individual represents.
We show manaaki, we care about the wellbeing and success of people and want everyone to thrive and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. You can find out more about our values here.
If you have any support or accessibility requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
