Team Administrator - Wellington
Wellington, NZ
Permanent full time position available - Based at National Office in Wellington
We’re seeking a highly organised and detail-focused administrator to support our Ministerial & Executive Services team. Reporting to the Manager Official Information, you’ll play a key role in ensuring smooth processes and accurate logging of official correspondence, Parliamentary Questions and Official Information Act (OIA) requests.
About the role | Mō te tūnga:
Key Responsibilities:
- Log and track correspondence, OIA requests, Parliamentary Questions and Ministerial reports
- Prepare documents for proactive release and publishing
- Maintain databases, workflows, reporting and filing systems (electronic and paper)
- Provide reporting and statistical information to required standards
- Support Cabinet and Ministerial processes and shared inbox management
- Deliver project, diary and general administrative support to the team
- Identify process improvements and maintain documentation
- Ensure confidentiality and adherence to Ministry standards
What you bring | Ōu pūmanawatanga:
- Strong organisational and time management skills
- Excellent attention to detail and written communication
- Confident using Microsoft Office, Adobe and database systems
- Politically aware, discreet and client-focused
- Able to build effective working relationships across diverse stakeholders
- Interest in government processes and public service
We are committed to embedding Te Ao Māori into how we work and welcome candidates who value diversity and inclusion.
If you’re proactive, systems-savvy and thrive in a fast-paced environment, we’d love to hear from you.
Position Description | He Whakaahuatanga Tūnga:
Salary | Utu-ā-tau: $55,440.00 - $66,410.00
How to apply
To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.
Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.
All applications must be made online. If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz
Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.
Closing date: Sunday 12 April 2026
Joining us
Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.
If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
MSD has a COVID-19 vaccination policy that encourages, but does not require, employees to be fully vaccinated for COVID-19 and its variants, unless the role is identified as requiring vaccination at the time.
