Executive Assistant to General Managers - Wellington
Wellington, NZ
About us
The Ministry of Social Development is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent.
We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities.
As a Te Tiriti o Waitangi partner we are committed to supporting and enabling Māori, whānau, hapū, Iwi and communities to realise their own potential and aspirations.
Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are.
6 month fixed term/secondment opportunity available
About the role | Mō te tūnga:
We are seeking a highly organised and proactive Executive Assistant to provide high-level administrative and secretarial support to the General Manager, Ministerial and Executive Services, and the General Manager, Health Safety and Security, and contribute to the effective delivery of administrative services across the Ministry.
This pivotal role requires discretion, initiative, and the ability to manage competing priorities in a fast-paced environment.
Key Responsibilities
- Provide executive-level diary, travel, and correspondence management.
- Deliver reception and hosting support, including overseas delegation visits and events.
- Support recruitment, HR administration, and performance review processes.
- Provide financial and budgeting administration, including monitoring expenditure and processing invoices and requisitions.
- Coordinate meetings, prepare agendas and papers, and draft correspondence.
- Maintain effective filing systems, records, and administrative standards.
- Work collaboratively within the Ministerial and Executive Services and Health Safety and Security teams, as well as alongside other Executive Assistants in the Ministry.
What you bring | Ōu pūmanawatanga:
You will have proven experience supporting a senior leader, excellent organisational and communication skills, strong attention to detail, sound judgement, and the ability to maintain confidentiality. Financial administration experience and advanced Microsoft Office skills are essential.
If you are an experienced Executive Assistant looking to contribute at a national level, we encourage you to apply.
Position Description | He Whakaahuatanga Tūnga:
Executive Assistant - General Manager, Ministerial and Executive Services
Executive Assistant - General Manager, Health Safety and Security
Salary | Utu-ā-tau: $79,200.00 - $95,873.00
How to apply
To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.
Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.
All applications must be made online. If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz
Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.
Closing date: Thursday 19th March 2026
Joining us
Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.
If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
MSD has a COVID-19 vaccination policy that encourages, but does not require, employees to be fully vaccinated for COVID-19 and its variants, unless the role is identified as requiring vaccination at the time.
