Administration Officer - Napier
Napier, NZ
We have a permanent opportunity available for an experienced Administration Officer to join our Napier team.
About the role | Mō te tūnga:
This is a busy and varied role where no two days are the same. You will play a key part in supporting day-to-day office operations and ensuring everything runs efficiently.
Your responsibilities will include:
- Provide support to the leadership team and wider team members
- Coordinating meetings, room bookings, and video conferencing equipment
- Managing visitor parking and MSD pool car bookings
- Organising catering for meetings and events
- Data entry, scanning, and document management
- Order and maintain office supplies
- Assisting with health & safety administration
- Support recruitment and onboarding related admin tasks
- Completing reconciliations
- Providing general office support and handling ad hoc administrative tasks
What you bring | Ōu pūmanawatanga:
You bring a warm, welcoming approach and demonstrate genuine manaakitanga in everything you do. With excellent communication skills, you build positive relationships easily and help ensure the office runs smoothly.
You’re a quick learner who is confident navigating a range of systems and processes. You thrive in a fast-paced environment, remain calm under pressure, and enjoy working with people from diverse backgrounds.
Above all, you take pride in delivering exceptional customer service. Your empathy, attention to detail, and proactive approach mean you consistently go the extra mile and anticipate needs before they arise.
Position Description | He Whakaahuatanga Tūnga:
Salary | Utu-ā-tau: $61,466.00 - $73,903.00
How to apply
To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form.
Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description.
All applications must be made online. If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz
Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate.
Closing date: Thursday 18th June 2026
Joining us
Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive, and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. We are a Treaty partner committed to strengthening relationships with Māori, Hapū, Iwi and communities to realise their own potential and aspirations.
If you have any support or access requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.
